The University promotes safe driving practices, especially on University business, whether the driver is operating a University-owned vehicle or a personal vehicle. All employees, volunteers, and students who drive on University business, including University-owned vehicles, privately-owned vehicles, and rented vehicles must successfully complete the approval process as required by the University’s Vehicle Use Policy and insurance carrier. The University maintains a list of approved drivers. The following steps must be completed to obtain approval to drive in pursuit of University business:

1. The applicant will need the following:
   • approval from a department and the department's six digit account number,
   • state issued driver's license,
   • social security number, and
   • a pdf of the "Driver Safety Fundamentals" training certificate.
   • a pdf of the "Passenger Van Safety" training certificate.
2. Completion of the driver safety courses "Driver Safety Fundamentals'' and "Passenger Van Safety".  These training courses are available through . As of June 2024 all users will need to Register and set up a learner account utilizing branch code 683-89870. To complete these courses:
   • Login to the learning portal
   • Utilize search bar to find each course
     • Driver Safety Fundamentals- HE
     • Passenger Van Safety - HE
   • Select "ENROLL" and "START LEARNING" Each course will take about 30-40 minutes to complete. Once completed, download the certificates for your own records.
3. Complete the online application web form:  The link will take you to Dynamic Forms to Log In or Create a New Account. If creating a new account select the following link once your account is created . Complete all required fields.
   • Note: It is important that information is listed exactly as it appears on your driver's license including any zeros at the beginning of your driver's license number.

Once the applicant completes the online form. The University will conduct a Motor Vehicle Records (MVR) Review: The University obtains the applicant’s MVR from a background check vendor at the time of the applicant’s request and periodically thereafter for any driver who remains on the University Approved Driver List. The average cost per MVR is approximately $25.  This will be charged to the department/program requesting for the applicant to drive in pursuit of University business. Allow at least two weeks for the MVR to be returned from the vendor and a decision on approval. The applicant will be notified by email when approved.  To protect applicants personal identifiable information, driver approval documentation can only be submitted through this online application webform.